Correspondence Course Privacy Policy

TO: Parents of Children Attending John Tracy Clinic, Parents Enrolled in Clinic Correspondence Courses

FROM: Barbara Hecht, President

SUBJECT: Annual Notification of Privacy Rights of Parents and Students

Section 438 of the General Education Provisions Act, Part 99, sets forth the rules and regulations regarding the privacy rights of parents and students with respect to education records. It is the intention of John Tracy Clinic to comply with the letter and spirit of that law.

The Clinic has adopted a formal policy with respect to the disclosure of education record information. Copies of this policy may be obtained upon request to the President.

In general, the policy provides that information contained in education records of John Tracy Clinic will not be disclosed except upon written authorization from the parents of students or eligible students. Teachers, clerical personnel and graduate teacher trainees at the Clinic will have access to the records as required by their normal work. Under special conditions, certain information in the records considered directory information (ordinarily the name, age, degree of hearing impairment) could be disclosed. Parents of students and eligible students have a right to inspect their records and may do so upon written request to the President. The Clinic will not permit college students to inspect financial records and statements of their parents or confidential letters or confidential statements of recommendation which were placed in the education record of the student prior to January, 1, 1975. Parents or students have the right to file a complaint against the Clinic if they believe the Clinic has failed to comply with the provisions of this Act.

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